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CIPS Defining Business Needs Sample Questions (Q61-Q66):

NEW QUESTION # 61
A procurement manager consolidates the company expense on printing and office supplies into broader range of spend category. Other senior managers are concerned that it may increase company's spend. Is that concern justified?

• A. No, because the consolidation will help the supplier to shorten deliver time.
• B. No, because the broader range of spend category can increase the value of the contract and the buyer may get volume discount
• C. Yes, because the suppliers can't provide a broader range of products and they will fail to deliver
• D. Yes, because the consolidation may create a large contract that costs more than placing each purchase order

Answer: B

Explanation:
Printing and office supplies are often considered as low risk, low value items. Consolidation low value, low risk items into a broader range will dramatically increases the value of the contract and leverage of buying organisation in the negotiation.

NEW QUESTION # 62
Robert is a buyer at Pickton's Farm Products (PFP), a manufacturer of food products that are sold to supermarkets. Robert will be sourcing from local farmers to supply PFP with raw materials for PFP's products. What is a major supply chain risk that Robert needs to be aware of which is specific to this market?

• A. Suppliers to PFP may also supply other customers which they prioritise over PFP, leading to delays in PFP's production process
• B. A supplier may deliver an incorrect quantity of materials to PFP, leading to PFP incurring storage charges
• C. The quality of goods received by PFP may be of varying quality and need to be returned to the supplier for replacement
• D. Extreme or unexpected weather conditions may affect the supplier's ability to supply PFP in line with quantity and timing requirements

Answer: D

NEW QUESTION # 63
A procurement manager has noticed that profitability within a market has increased steadily over the years. In addition, the market is relatively easy to enter, and demand within the market is predicted to remain high.
Which of the following is likely to happen in this particular market as a direct consequence of these factors?

• A. Suppliers will invest more heavily in technology
• B. Buyers will switch to a different market
• C. The market will attract new entrants
• D. The regulator will intervene and establish pricing controls

Answer: C

NEW QUESTION # 64
Which of the following bodies provides standards for the products and services in the US?

• A. AFNOR
• B. ANSI
• C. ISO
• D. BSI

Answer: B

Explanation:
ANSI is the American National Standards Institute. It is responsible for providing technical stand-ards in the US LO 3, AC 3.1

NEW QUESTION # 65
OMK is a Russian steel firm that is expanding market abroad. It plans to build a steel plant in a foreign country. Due to intricate technical requirements, the plant design will be very complex. Procurement department or technical department alone cannot draft the specification. OMK senior management decides that this task must be treated as a project. Which of the following should be done before writing the specification for new steel plant?

• A. Draft the terms and conditions for plant construction contract
• B. Develop project initial document
• C. Invite suppliers to the tendering process
• D. Develop the performance framework for the supplier

Answer: B

Explanation:
The writing of a complex specification should be treated as a project because it requires the brain power from different stakeholders. Many tools and processes of project management can be applied to complex specification development. Before engaging with the stakeholders and implementing the project, the project initial document should developed.
A Project Initiation Document (PID) is one of the most important components of project manage-ment, which forms the foundation for a company project. It is a reference point during the entire project, for the client as well as for the project team.
A PID bundles documentation into a logical reference work that collects all important information needed to start and run a project from a good foundation. After that, Project Initiation Document must be transferred to all stakeholders, including business sponsors.
This forms the basis for the project management. The documentation from which the PID is com-posed include the business case in which the project's justification can be found, the communica-tion plan and the project plan.
The PID is composed out of collected information and includes, among others, the following com-ponents:
- Project goal(s); what do you want to achieve with the project?
- Project size; how large is the project, how long does it take and how many people are involved?
- Project organisation; who are involved in the project, what are their tasks, responsibilities and authority?
- Limits and risks; what can cause a project to stagnate and are there risks related to the project?
- Stakeholders; who has a stake in the success of the project?
- Project checks and frame reporting; by carefully taking into account evaluation moments, it is clear to everyone what sample tests can be carried out during the process.
In addition, it is important that the Project Initiation Document also contains the following infor-mation:
- The background and occasion of the project, which together provide information about the con-text.
- The project organisational structure, which describes who has which management responsibility in the project.
- The project quality plan, describing who controls the quality of the products to be delivered and how it will take place.
- The total project planning, including the duration of all activities.
- The exception process, which describes how exceptions are dealt with and the steps of the escalation procedure.
- The risk log, including the measures that will be taken when there are unforeseen risks.
- The documentation structure of the project, in which the encoding and storage of all documents and products to be provided by the project has been recorded in advance.

NEW QUESTION # 66
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